Eligibility and small print.

Here you will find eligibility criteria for the 2017 competition. Please read before submitting your nomination. 


2017 SEOTY eligibility criteria and small print


1. Competition philosophy


a. The philosophy of the competition is to recognise student employees who combine study with part-time or temporary work. SEOTY students usually work up to 20 hours per week during term time (more during vacation periods). There are other competitions to recognise those working on placement, as interns, as apprentices or as volunteers.

b. The competition is judged with this philosophy in mind.


2. Closing dates


a.  Closing date for online nominations is 23:59pm, 19 April 2017. Online nominations received after this time may be disqualified from the competition.


3. Student and employer nomination eligibility


a. Student nominees and nominators must be enrolled on their stated course of study during the 2016/2017 academic year and have worked for nominating employer at some point between 11 April 2016 and 17 April 2017.

b. Students nominated for working between 11 April 2016 and the start of the Autumn term 2017 only must have been enrolled on their course of study for both the 2015/2016 and 2016/2017 academic years.

c. Students at any level of study may be entered (including postgraduate) so long as their course of study has a taught element.

d. At this time self-employed students are not eligible for a SEOTY award.

e. At this time nominations for students undertaking paid or unpaid work outside the UK are ineligible unless the overseas element is a small part of a job primarily based in the UK.

f. At this time nominations for students undertaking unpaid work experience are not eligible for entry to any category of SEOTY and anyone wishing to nominate such students can be directed to the National Undergraduate Employability awards.

g. At this time nominations for students working on sandwich placements are not eligible for entry to any category of SEOTY and anyone wishing to nominate such students can be directed to the National Undergraduate Employability awards.

h. At this time students studying on apprenticeships are not eligible for SEOTY.

i. At this time we do not accept nominations for volunteer workers.

j. At this time NASES member student employment services are ineligible for nomination in the National Student Employer of the Year category.

k. While the vast majority of nominations will be from employers recruiting via job shops nominations will be accepted from employers who have not used the student employment service to recruit their student.

l. Although students may be nominated in more than one category each nomination is treated individually. It is not possible to combine multiple nominations for the same person after submission. It is recommended that, should a student work in several areas at the same time (e.g. through an on campus ‘temp bank’ or agency) that the nominating employers coordinate to produce a single nomination. Please note that nominations of this kind must still be submitted by a single named nominator.

m. If a student has been nominated in the wrong category it may be possible to switch their nomination to another compatible category. Contact the NASES office to verify. Please be aware the decision is at the discretion of the head judge and/or NASES director whose decision is final.

n. We encourage nominations via the online forms or word docs. Wherever possible please submit word documents electronically rather than as hard copies. Handwritten or printed forms are accepted, however, we accept no responsibility for any transcription errors that may occur.

o. Students and employers may not nominate themselves for an award. Any such nominations are subject to immediate disqualification.

p. NASES member employment services may nominate in the employer category.

q. Competition judges and members of NASES staff may not nominate.

r. It is possible to nominate a team within the On and Off campus categories.

s. Individuals nominated as part of a team may also be nominated separately.

t. While an institution is permitted to recognise both a team/whole company and an individual with an institutional award only one entry per category will be accepted to the next stage of the competition.

u. Teams and individuals may be nominated by anyone using their services not just their direct employer. However the nominator must represent an organisation that offers employment and the student or team must be otherwise eligible for the competition.

v. It is possible to nominate a student in more than one category so long as they meet the eligibility criteria.

w. Nominations in the Job Shop/ Student Temp category are only eligible if submitted by staff at a NASES member agency service.

x. Students working as part of an agency temp bank are still eligible be nominated by non NASES members in other categories.


4. Notes on competition administration


a. Participating NASES member employment services are responsible for coordinating their own institutional judging.

b. NASES member employment services may assist employers to complete their nominations, however, the overall nomination must be submitted directly by the


c. Institutional judging cannot take place before the competition closing date.

d. Word doc nomination forms should not be modified without agreement from the NASES head office. This includes the adding of new logos (other than that of your institution) or removal or addition of questions. This is to preserve parity and fairness in the judging process at regional and national level.

e. Wherever possible nominations collected on word documents should be entered into the online form by the administering job shop. If this is not possible they should be submitted to nases@wlv.ac.uk before the deadline.

f. Where a service decides not to participate directly in the competition NASES reserves the right to administer judging on their behalf and without consultation.


5. Notes on judging


a. Judging panels must consist of at least three judges (examples of judges may include careers advisors / student services / students’ union representatives / heads of department or employer representatives) and should not include NASES members from services that have received nominations. However, should an institution not receive any nominations their NASES members would be eligible to judge nominations at an institutional, regional or national level.

b. Where a nomination is received for or from a student from an institution without a participating NASES student employment service, the institutional judging will be coordinated by the NASES regional representative.

c. Where a student is the only entrant in a particular category at institutional level they will not automatically win an award. The nomination must be judged (either by the job shop at institutional level or adjudicated by the head judge) to be of sufficient quality in order for the student to receive an award.

d. Regional judging is coordinated by the relevant NASES regional rep and/or the regional coordinator.

e. NASES member student employment services will receive confirmation when a nomination is made from a student/employer through their institution. It is the responsibility of the member service to alert NASES if there are any concerns with eligibility of nominations at this stage.

f. Judges are permitted to award “Highly Commended” status to nominations of high standard that do not win their category overall.


6. Special notes for Job Shop/Student Temp category


a. Nominations in this category must be from representatives of NASES member job shops/student employment services.

b. Nominations in this category must be for students who have worked directly for the job shop/employment service as either a student staff member or as an agency temp.


7. Special notes for On/Off Campus divisions


a. Students working in franchises on campus which are not a part of the University or college even though they operate from on campus premises may be nominated in either the on or off campus categories.

b. Those nominated as part of a team are still eligible to be nominated individually.


8. Other terms and conditions


a. All nominations will be checked and their validity/eligibility verified before being accepted to the competition. As such any statement made by NASES about number of applications received for each Institution/region is said to be provisional until final, verified numbers are issued after nominations have closed. Please note numbers may go up or down after verification.

b. In the matter of disputes the word of the NASES head judge and/or the NASES Director is final.

c. NASES reserves the right to withdraw ineligible nominations from any stage of the competition.

d. NASES reserves the right to disqualify nominations for or from employers whose employment practices are found to contravene NASES employer code of practice and the high standards expected by our membership at any stage of the competition.

e. NASES has to disclose personal data to a third parties, either for them to process date on our behalf or as part of an agreement we have entered into with them. The contract will ensure that the third party processor will only process the personal data in accordance with our instructions (to fulfil your SEOTY nomination) and will comply with the Data Protection Act.

Registered Office


Tel: 01902 321022

NASES Office: University of Wolverhampton
Careers, Enterprise and The Workplace, Wulfruna Street, WV1 1LY



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